You should already have sent in your $200 deposit to Summit Camps to secure your spot. 

Contact the cabin owner when you receive your housing letter from KBA/Summit Camps and request contract for cabin.  Fill out the contract and mail back with your Cabin deposit check before camp to the cabin owner or to Martha at KBA if they are the ones handling the rental for your cabin.

Pray for everyone that God will bring to camp

Develop a plan to enlist students for camp

Secure transportation for your church

Select sponsors for camp (1 sponsor for every 10 children/youth is recommended)

Make sure your church decides upon sponsors and all sponsors over 18 have completed the background check needed.  Fill out the Background Verification Form for camp.

Select cooks for your cabin (if you are cooking at KBA or GCC). 

Plan meals and purchase food. Please be aware that you will feed at least one Summit Staffer and 1 or 2 KBA Staff if you are at KBA Weeks.  You will also have the opportunity at KBA to sign up to feed the Program Personnel for one or more meals.  This is usually a group of about 10-12.

Purchase Paper Products (toilet paper, paper towels, plates, napkins, cups) for cabin use

Be thinking of how you can decorate to express the “RELENTLESS” theme for the week. 

Enlist at least one sponsor to teach a Tract Time and help them get prepared with a plan and a 10-15 minute devotion for each day.  Each leader participating will need to fill out the Tract Time form by visiting HERE as soon as the leader is enlisted.

Make copies of curriculum for leaders and booklets for students. Will be available on May 1.

Pre-Order Summit camp t-shirts or design your own.  Pre-Orders are due Tuesday, May 21st.

Hold a Parent/Camper Meeting to go over expectations and answer any questions for the week.  Make sure you pass out campground rules to everyone, including parents, for the campground you will be attending.  Make sure all campers, sponsors, cooks, and any children coming are registered under your Username through the NEW website registration tab on our website summitcampsok.com.  

Create and distribute a camper packing list so students know what to bring and NOT to bring to camp

Get checks from church treasurer for: registration (made out to Summit Camps), and at least one extra for going to the store for extras or emergency.

Leaders – Monday Morning make sure that you check your Registration Form online to verify that every person coming with you is on the list: sponsors, campers, and any children or pre-schoolers before you leaved for camp.  We will have the form ready for you when you arrive at camp to pay your final registration cost.  Everyone MUST be listed on this form.

Don’t forget to sign up your Rec. Teams online on the Website BEFORE Monday evening at 8:00 P.M.  Online sign-ups will CLOSE at 8:00 p.m. Monday evening.  You can have this done before you come to camp to save yourself time.

Divide the students/children into groups/families for your in-cabin time

Purchase at least one, possibly 2 or 3, first-aid kits for your cabin/transportation vehicles

Enlist and train sponsors and upperclassmen to help during the invitation.

Decide if you want to receive the Group Photo link at the end of camp with a 5x7 and an 8x10 funny and serious picture for your group (4 pictures in total).  A $20 fee for this link will be paid at registration.  You will need to provide the email address of the person responsible for the link at registration.

PRAY – PRAY – PRAY that God’s Spirit would be all over your group and the whole camp for the week.  Pass out a list of the Program Personnel that will be at your week so your group and your church can pray before you come and all during the week of camp.